How to use Vervig Link

What is Link?

Vervig Link helps a clinician share a report about a diving injury. It works for a known injury or a suspected one.

A case is the record for one event. It can hold several reports. Each new report adds to the record. You can read them in order and save a PDF.

Use Link to share the facts and the care given. The clinician makes the clinical decisions. For urgent help, use your usual urgent care route.

Who does what?

The requester asks for the report. This may be a person who helps with the case. They can read the reports and save a PDF. They cannot change the clinician’s answers.

The recipient is the clinician or team asked to write the report. They can add findings, files and later updates.

Each party has its own link and code. Site admins can also view case records.

Start a case

On the request page, enter three details:

1. Recipient’s email: the person or team who will write the report.
2. Case reference: your own case code, if you have one. You can leave it blank.
3. Your email: where you want to receive access and updates.

Check both email addresses. Then choose Send confirmation.

When email is enabled, open the message sent to you. Follow its link and choose Confirm and create case. Link then prepares a separate invite for each party.

Link assigns an internal case number, such as VL-000123. This number stays with the case. Your own case reference stays separate.

Open your case

1. Open the private link in your invite.
2. Enter the six-digit access code from that invite.
3. Choose Open case.

A code works once and expires after 10 minutes. If you need a new one, choose Request a fresh code. It goes to the same email address. Use the newest code; older codes stop working.

Keep your link and code for your own use. The other party should use their own invite.

Write a report

Choose the form that fits this stage of care:

• Initial assessment: symptoms, first exam and plan.
• Diving anamnesis: the full dive history. Record dives on earlier days too, starting with the oldest.
• Treatment record: the care actually given. Use a new report for each chamber session. Choose a reference table or enter custom intervals to draw the treatment profile.
• Treatment response: symptoms, repeat exams and change after treatment. Use the same session reference as the treatment record.
• Follow-up or discharge: later findings, what is still wrong and the next plan.

In a treatment profile, each interval records its end depth, duration and breathing gas. Add a new interval at each gas change. Add extensions that were actually given. Check loaded tables against the session log; leave unknown measurements blank. The graph shows depth below the surface, with time running left to right. Earlier cases may still use the combined Treatment and response form.

Start with the patient’s name and birth date, when known. Add your name, role and clinic details. Check that you have the right patient and case.

Diving anamnesis means the dive history. Record the dives, gear, gases and events that led to the problem. Enter the number of dives to open the log entries. Each report holds up to 30 dives. For a longer log, send the first part, then choose Additional information and link it to that report. Keep the original dive log numbers. You can attach the full log too.

An older case may have diving history inside its assessment form. Use the forms assigned to that case. In a later clinical report, you can refer to a history already sent instead of entering it again.

The clinical sections follow SOAP. This is a simple way to group a note:

• S — Subjective: what the patient reports.
• O — Objective: what you found on the exam or tests.
• A — Assessment: your view of the findings.
• P — Plan: what you plan to do next.

Tick the symptoms that were reported. Open the exam sections you need. Use Neurological examination for the brain and nerve checks you did. Record each side where asked.

Some answers reveal more fields. For example, a chamber treatment brings up the table, gases, times and extensions. Record what was done, including any changes to the table.

Use what you know. You can send a partial report. A teal dot marks a question used to judge how complete a report is. It does not mean you must guess an answer.

If Link flags a date or number, check its format. You can clear a value you do not know. A “complete” label does not mean every finding is known.

A blank field does not mean “normal”. An unticked symptom does not mean “absent”. Use “not assessed” or “not known” where those choices fit.

Record dates and times

Use the date and time pickers. Enter the local time of the dive, exam or care. Choose the matching time zone or UTC offset.

A time zone gives the place, such as Europe/Malta. A UTC offset gives the time difference, such as UTC+02:00. Choose the one that fits the event.

For care that ends after midnight, enter the next date as the end date. The time Link received the report is shown on its own. It does not replace the time care took place.

Add files and keep your draft

Use Supporting files to add a scan, image, dive log or other file. Any file type is accepted. You can add up to five files per response, each up to 10 MB.

Check the files before you send. They join the report when you submit it. Unsent uploads expire after 24 hours.

Your draft stays in this browser tab. It is not saved for later. Keep the tab open until you send the report. Closing or reloading the page can lose unsent answers.

You can switch between Report forms and All submissions and keep your draft. If you switch to a different form, Link asks if you want to leave the draft.

If a choice hides an answer you typed, Link may offer Restore draft answer when that field returns. Check the answer before you use it again.

Send a report or fix an error

Choose Review and submit to see the full form with your answers and files. Nothing is sent at this step. Use Keep editing to change an entry, or Confirm submission to send the report. Wait for the message that says it was submitted.

If you have no facts to share, you can state that no information is available. This is an explicit choice, not the same as leaving a field blank.

You have five minutes after sending to reopen the report and save changes. Choose Reopen and edit beside the submission. Saving does not restart the timer. After five minutes, the last saved response is final. To add more, open that form and choose Add a response. Pick the reason:

• Additional information: add facts to an earlier report.
• New assessment: record a new exam or stage of care.
• Correction: fix an error in an earlier report.

For an addition or correction, select the earlier report. For a correction, also say why you are changing it. Both entries stay in the record.

New responses start blank. Earlier answers are not copied into the new form.

If Link says the result is not yet clear, use its retry button. This lets it check the same report. Avoid starting a second copy of that report.

Read the full case and save a PDF

Choose All submissions to read the full record. Each report is open. Scroll through them from the first received to the most recent.

This order is based on when Link received each report. These receipt times use UTC. Use the dates inside each report to see when the dive, exam or care took place. Corrections link back to the earlier report.

Choose Download case PDF, then Save PDF. The PDF includes the reports, dates, authors and corrections. Each page shows the patient’s name, birth date and internal case number.

The PDF uses the latest name and birth date supplied. It marks missing details and notes when entries differ. Files are listed in the PDF. Their contents are not included, so download those files on their own.

Keep saved PDFs and files where your team stores case records.

Access and help

Use the link for the case you want to open. If your session ends, reopen your invite and request a fresh code.

If you have an unsent draft, keep that tab open. Open your private link in a new tab to regain access. Then return to your draft. Choose Check access again if that button is shown.

If the link itself has expired or access was removed, ask the requester or site admin for help. A fresh code cannot restore an expired link.

If an email is missing, check the address and your spam folder. Also check whether Link is in Private review mode.

A report can be saved even if its email notice fails. Check the case history before you send the same report again. An email status does not prove that the other person has read the report.

Email notices do not contain the clinical answers or attached files. Open the case to read them. Access to an email address does not prove a person’s clinical role. The name and role in the report are supplied by its author.

Try Link with sample data

There are two ways to test Link:

• Private review mode: an admin can test the full request flow. Invites and codes appear in the admin’s Activity inbox. They are not emailed. Case records made this way are saved, so use made-up data.
• Clinician test view: an admin can try the forms without an invite. Test answers and files stay in the tab. They clear on reload and are not saved as a real case.

Start with a fresh clinician test tab. Choose All submissions, then Load example submissions. This adds made-up reports, including a correction. You can read the record and try the PDF export. The PDF is marked TEST COPY.